How to use HR Software to make managing your team easier, faster and cheaper
Imagine a world where HR tasks are completed with lightning speed, and you have immediate access to insights that’ll help you make great organisational decisions…
Well, there’s a solution. It’s HR software. And it might revolutionise the way you manage your employees and organisation forever.
What is HR software?
Much like any management, project management or ticketing software - HR software helps you get your HR done quicker and easier.
There are different types of HR software available to cater to the diverse needs of different businesses. The most common type is HR management software (HRMS) or human capital management (HCM) software, which includes features like employee data management, attendance and leave tracking, performance evaluations, talent management, and reporting.
Many HR system provide a self-service element, meaning employees can update their personal details, book holidays and access company documents themselves without having to ask their line manager or HR.
What are the main benefits of HR software?
Saves you time
HR software is a ‘one stop shop’ for all your HR tasks. Every aspect of your HR can be managed via your chosen software and will help you speed up getting your HR done.
Reduces costs
Time is money. Not only will you save money by spending less time on HR admin, but it will also help you make better organisational decisions in the future that will make your organisation more efficient.
Helps you stay legally compliant
When all of your HR is in one place, it’s easier to see what you’re missing and will help you follow Acas guidelines – keeping your organisation legally compliant and protected.
Keeps your employees happier
HR software allows you to manage holiday and other employee requests in a more efficient way, which helps managing your employee’s expectations easier.
Enhances Communication
Most HR systems can store and communicate important company documents. You can also record who has read them and easily send reminders at the click of a button.
Helps you make great business decisions
When all your HR data is in one place, it’s easier to run reports and unlock insights that will help you make great business decisions.
It’s safe and secure
As most HR software is cloud based, it’s the safest and most secure way to look after your employee’s sensitive personal data and meet GDPR requirements
It’s scalable
As your organisation grows, your HR software will grow with you without any additional effort.
What are the main features of HR software?
HR management
Imagine seeing a profile on each of your employees that includes all their records, whether that be contracts, leave, sickness, training or performance.
That’s exactly what you’ll get with HR software.
It’s a centralised place for you to safely keep a record of your employee’s sensitive information, their documents and company documents.
Say goodbye to that messy filing cabinet!
Reporting
Whether you need a report on sickness, finance or time logs, your HR software will give you the information you need to make informed decisions for your organisation.
Performance management
Your employees are your greatest asset which is why their performance is very important to you. With HR software, you’ll be able to share goals, set objectives and keep a record of their appraisals, training and performance.
Leave and absence
Managing holiday requests and absence is probably your biggest headache.
HR software allows you to plan holiday requests more easily and can flag when absence is becoming an issue, allowing you to nip it in the bud before it becomes a bigger problem.
Time tracking, rotas and shift planning
Some HR software also tracks time, rotas and shift planning helping you make sure resource is there when you need it.
Onboarding
Getting new employees up to speed can be time-consuming. HR software simplifies the process of onboarding new employees and streamlines task assignments across your organisation.
Integration with other systems
Most HR software integration with other products to streamline your recruitment and payroll processes.
What HR software should you use?
We think Breathe HR is best HR software provider for small organisations, which is why we’re a certified partner. We can provide this software as part of one of our retained packages or as a stand-alone service. We can offer an easy onboarding process, training for employees and managers and help you manage it going forward.
It is cost effective, even for small organisations, with pricing starting at £18 a month plus VAT. For charities, Breathe HR makes an annual donation to any UK registered charity with up to 200 people equivalent to roughly 50% of the system cost.
If Breathe HR doesn’t suit you then we can help you decide which other HR software is best for your organisation’s specific needs.
Get in touch
You can find out more about HR software on our website and set up a demo, or about anything else to help make managing your HR easier then please get in touch. We’d love to help.
